Freight Audit & Transportation Invoice Integrity
This offering is built for organizations that want disciplined control over transportation spend without slowing down payment cycles or damaging carrier relationships. It reflects how experienced freight audit professionals actually validate invoices, recover overcharges, and surface systemic billing issues before they become material.
Contract-Accurate Invoice Validation
Every carrier invoice is reviewed against contracted terms, not generic benchmarks. Rates, fuel surcharges, minimums, and accessorials are independently validated to ensure invoices reflect what was agreed—not what was billed.
- Lane-, zone-, mileage-, and weight-based rate verification
- Fuel surcharge validation using DOE index methodologies
- Minimum charge and accessorial compliance checks
- Support for LTL, FTL, parcel, and intermodal shipments
Documentation-Driven Accuracy
Invoices are cross-verified against shipment documentation to confirm that charges are supported by what actually occurred in transit.
- BOL, PRO, POD, weight ticket, and delivery receipt matching
- Weight and dimensional weight tolerance validation
- Freight class verification using NMFC and density rules
- Identification of unauthorized or undocumented services
Duplicate and Systemic Error Detection
Beyond single-invoice review, the audit identifies patterns that indicate broader billing control issues.
- Duplicate billing detection across rolling 90-day windows
- PRO number, amount-matching, and invoice sequencing analysis
- Identification of repeat error types and carrier trends
- Focus on recoveries that exceed dispute cost thresholds
Balanced Automation and Expert Review
Automated rules catch predictable errors, while experienced review addresses edge cases that systems alone miss.
- Rule-based validation for high-volume invoice processing
- Manual exception review for complex discrepancies
- Statistical sampling where full review is impractical
- Designed for recurring monthly audit cycles
Recovery-Focused Financial Impact
Findings are translated into clear recovery opportunities and payment actions, not just audit reports.
- Overcharges categorized by root cause
- Duplicate payment recovery and credit tracking
- Recovery rates aligned with industry benchmarks
- Clear prioritization of high-dollar discrepancies
Payment Control Without Disruption
Audit results integrate cleanly with accounts payable processes, preserving agreed payment terms while protecting cash flow.
- Invoices classified as approved, adjusted, held, or credited
- Support for early payment discounts on error-free invoices
- Disputed amounts isolated to prevent overpayment
- Alignment with AP, procurement, and carrier management teams
Carrier Performance & Compliance Insight
The audit produces actionable intelligence beyond individual invoices.
- Carrier error rates and billing accuracy metrics
- Trend analysis across audit periods
- Early warning signals for contract non-compliance
- Documentation retained for regulatory and recovery support
The result is a freight audit framework that protects transportation spend, improves billing discipline, and gives finance and logistics teams confidence that what gets paid is accurate, defensible, and fully supported.